Employment Opportunities
Title: Office Manager
Job Type: Employee, exempt
Job Status: Full-time
Reports to: Executive Director
Overall Responsibilities:
The Office Manager is responsible for managing and performing general office operations and procedures, including administrative, human resources, financial, retail and visitor services operations to ensure efficiency, effectiveness and regulatory compliance as a nonprofit organization.
Primary Duties:
1. Administrative & Operational Duties: (40%)
- Perform administrative, clerical, secretarial, and receptionist duties as required
- Maintain organizational files; oversee document retention and destruction policies and procedures
- Inventory, order and maintain office supplies within budget
- Manage office equipment and contracts; schedule repairs and maintenance
- Manage and maintain contracts with applicable vendors
- Schedule internal and external meetings
- Assist Executive Director with scheduling and preparing for meetings
- Support the Board of Directors as requested by the Executive Director
- Support other staff as assigned by the Executive Director
- Maintain organization’s general e-mail inbox and respond as appropriate
- Attend and assist with community and fundraising events as required
- Other duties as assigned
2. Retail & Visitor Services Duties: (30%)
- Serve as Rentals Manager - oversee, manage, and coordinate all rental activity for the organization, including supervision of rental staff, scheduling, managing contracts, coordinating cleaning schedules, and other duties as required to ensure a positive experience for renters and generate income for the organization
- Serve as Welcome Desk Manager - supervise, manage, and coordinate all Welcome Desk staff and volunteers; provide coverage at the Welcome Desk and act as backup Registrar as needed
- Assist with inventory and management of Duck Pond Gift Shop as appropriate
- Other duties as assigned
3. Finance & Accounting Duties: (20%)
- Provide support to Finance Director and Executive Director as required
- Ensure internal financial control procedures are maintained by relevant staff
- Maintain cash register, credit card machine, and petty cash
- Perform cash deposits, banking, and check processing
- Coordinate with Finance Director to maintain financial files
- Support Finance Director in preparing documents for annual audit
- Manage organizational subscriptions and memberships within budget
- Other duties as assigned
4. Human Resource Management Duties: (10%)
- Manage routine human resources tasks, including updates to Personnel Policy Handbook, job descriptions, benefits enrollment, annual performance review process, tracking employee time off, employee timesheets, and other duties as required
- Organize and maintain personnel files; process paperwork for new hires and outgoing staff
- Other duties as assigned
Position Requirements:
- Minimum two-year degree (or higher)
- Minimum two years of experience in related field with similar organization
- Experience in office administration, nonprofit management, or similar
- Excellent organizational skills, verbal and written communication skills
- Excellent computer skills, including high level proficiency in Word, Excel and other Microsoft applications; internet and non-internet research tools. Familiarity with Access, other databases, and Quickbooks a plus
- Familiarity with cash handling procedures, banking, bookkeeping or accounting a plus
- Experience supervising other staff and volunteers
- Excellent interpersonal skills; ability to work with a wide variety of personalities
- Ability to organize, prioritize, adapt to change, and handle multiple assignments
- Ability to meet deadlines and possess a high degree of accuracy
- Ability to maintain confidentiality at all times
- Self-initiating; high motivation and resourcefulness
- Ability to work both independently and as part of a team
- Ability to deal with the public and staff with tact, courtesy, and diplomacy
- Enthusiasm, poise, flexibility, dependability, good sense of humor, and positive attitude
- Valid Ohio driver’s license
- Must be able to work occasional evenings and weekends
- Must be comfortable working in a shared office environment
- Commitment to the Nature Center mission, principles and values
Compensation:
Salary commensurate with experience and organizational budget; full benefits package, including paid vacation and sick/personal leave, medical insurance, life insurance, matching retirement savings plan, and other benefits.
Application: Submit cover letter and resume to: carlson@shakerlakes.org; no phone calls please
Deadline for application: Friday, March 9, 2012, or until filled
Posted: February 21, 2012
Title: Special Events Manager
Department: Development and Marketing
Job Type: Employee, exempt
Job Status: Part-time, flexible schedule
Reports to: Director of Development & Marketing
Overall Responsibilities: The Special Events Manager is responsible for overseeing all aspects of the Nature Center at Shaker Lake’s signature fundraising, family and donor recognition events. Duties include planning, budgeting, marketing, staffing, execution, and follow-up of approximately 10 events of varying size per year.
Primary Duties:
- Conceptualize and execute special events that align with Nature Center’s mission and will raise funds and/or strengthen relationships for the organization.
- Work with the education and facilities/land resource staffs to develop compelling family activities that engage the community.
- Work with Volunteer Coordinator to recruit volunteers to serve on planning committees and volunteer for signature events.
- Serve as primary Nature Center contact for committee volunteers and event chairpersons.
- Supervise consultants and volunteers as required.
- Oversee all logistics and provide on-site management for all events.
- Work with other Development and Marketing Staff to solicit corporate sponsorships, silent auction items, and in-kind donations.
- Work with Marketing Director to ensure that events are expertly marketed.
- Coordinate all post-event follow-up, acknowledgment and evaluation.
- Create and monitor budget and projected revenue for all events.
- Create event reports for Development Director, Executive Director, and Board of Directors as needed.
- Engage the Board of Directors in the event planning process as appropriate.
- Stay current in the development field and practice within the AFP Code of Ethics.
Other Duties:
- Assist in other development activities as needed.
- Contribute to the writing and editing of the Nature Center’s newsletter as related to special events.
- Other duties as assigned.
Position Requirements:
- Four-year degree
- Minimum of two years of experience in special event planning (five years preferred)
- Excellent interpersonal skills/ability to work with a wide variety of personalities
- Ability to establish and build relationships for the Nature Center
- Excellent verbal and written communication skills
- Ability to organize, prioritize, adapt to change, and handle multiple projects
- Ability to work independently and as part of a team
- Experience working within an organizational structure and with both internal and external people
- Ability to think creatively and to market the Nature Center’s needs effectively
- Big picture thinker with ability to manage multiple details
- Ability to develop plans and timelines and follow through to completion
- Computer proficiency in Word, Excel and other Microsoft applications
- Mastery of internet and non-internet research tools
- High motivation and resourcefulness
- Commitment to the Nature Center mission, principles and values
Compensation:
Commensurate with experience and organizational budget.
Flexible schedule.
Application:
Please submit cover letter, resume, and descriptions of at least three events you have organized, including dollars raised, budget, number of volunteers recruited, etc., to: thoburn@shakerlakes.org
Deadline for application: Friday, February 10, 2012, or until filled.
Posted: January 24, 2012
Title: Summer Day Camp Instructor
Full and Part-time Positions Available
Reports to: Outdoor Adventure Camp Coordinator
Category: Temporary, hourly position; 20-40 hours/week from June – August 2012
General Description
The Nature Center at Shaker Lakes, a 501(c)(3) non-profit founded in 1966 and located in the historic Shaker Parklands of Cleveland’s eastern inner-ring suburbs, seeks creative Summer Day Camp Instructors to work with the Education Director and staff to carry out its Summer Outdoor Adventure Camp. The Nature Center’s mission, vision, programs, staff, board, and history can be found at www.ShakerLakes.org. The successful candidate will work with staff naturalists presenting Nature Center designed curricula, nature-themed programs and outdoor experiences for outdoor adventure camps for children. This is an ideal opportunity for a starting naturalist seeking to develop their skills in a dynamic environment.
Compensation and Start Date
$10-13/hour, based on experience and qualifications. Positions begin Monday June 13, and end Friday, August 19, 2011. Hours vary but may include morning sessions and full-day sessions that run Monday through Friday. This day camp serves children ages 2½ to 15. We also offer select overnights and week-long trips. Please click here to download the full camp brochure.
Responsibilities:
- Teach, guide and supervise campers of all abilities, ages 2½ to 15 (12 students per camp). You will be asked to work with a specific age group for most of the summer
- Stay current and work collaboratively with all Nature Center staff to ensure excellence and maintain continuous improvement of Nature Center at Shaker Lakes curricula and programs
- Prepare and execute quality environmental education programs
- Work effectively with staff, volunteers and the public in the presentation of Nature Center programs
- Maintain good humor and apply professional, common-sense solutions to everyday challenges
- Supervise teen volunteers
Other duties as assigned
Qualifications:
- Minimum 1 year teaching experience
- Bachelors degree or 3 years college experience in Environmental Education, Environmental Studies or related science/natural resource field
- Previous lead teaching experience with children
- Must be able to observe camper behavior, evaluate its appropriateness, and enforce and implement appropriate behavior management techniques
- Ability to manage children in the outdoors – Must possess visual and auditory abilities to identify and respond to environmental and other hazards related to camp activity
- Ability to hike 3-5 miles with a 10 pound backpack
- Knowledge of developmentally appropriate activities and ability to design age-appropriate environmental education curricula and activities
- Love of the outdoors and natural history knowledge
- Ability to interact with parents/guardians
- Willingness to work as a team and with other staff and volunteers
- CPR/1st Aid Certification required (can be arranged)
- Wilderness First Responder, Lifeguard Training and/or Leave No Trace Training preferred
- A valid driver’s license and good driving record are required and applicant must be able to commit to the entire camp schedule
Application Procedure:
Email: byrnside@shakerlakes.org
Subject: Summer Day Camp Instructor
Include: cover letter, resume, and three references
Posted February 8, 2012
DEADLINE: Open until filled.
The mission of the Nature Center at Shaker Lakes is to conserve a natural area, connect people with nature, and inspire environmental stewardship.
Equal Opportunity Employer